AdviserLogic’s Compliance Module provides you with the tools you need to establish, view, update, and track various stages of an Ongoing Fee Arrangement (OFA). The Compliance module has been designed to be in compliance with legislative requirements, including the changes introduced by the QAR Fee Disclosure updates effective 10 January 2025.

The Compliance Module allows you to:

This guide walks you through setting up and managing an OFA, tracking fee disclosure stages, and generating required documentation like the Enhanced Fee Disclosure Statement (FDS).

From the client record, navigate to the Compliance module.

For New Clients or Clients with no previous service agreement select the Initiate Agreement button in the middle of the screen.

Select the Ongoing Fee Arrangement option and enter the Application Date.

Clicking out of Application Date will automatically enter the relevant values for all related dates (e.g., Anniversary Date, FDS Due Date) according to legislative rules. These fields may also be manually adjusted.

Select the Service Levels for the Current and Next Year and Save.

Once the Compliance Agreement is initiated in AdviserLogic, the sequence of key dates and actions will appear at the top of the Compliance Screen. This sequence provides a clear roadmap for managing Ongoing Fee Arrangements (OFA) and ensures that you stay on top of compliance obligations.

Column 1

Column 2

*Selecting Mark as Notified will open a dialogue allowing you to add any comments related to the disclosure, along with the generated FDS Document and any additional supporting documents.

Column 3

*Selecting Mark as Renewed will open a Dialogue allowing you to add any comments related to the renewal, along with the signed FDS Document and any additional supporting documents.

*Selecting Mark as Terminated will open a dialogue, allowing you to add any comments related to the termination and any supporting documentation. You can also mark it as Do Not Contact as part of this Termination or Mark as Hidden as part of this Termination.

Column 4 – Activated once the agreement has been Marked as Renewed or Terminated

*Selecting Mark as Confirmed opens a dialogue allowing you to add the date the providers have been notified along with any comments and supporting documentation.

For clients with existing Ongoing Fee Agreements (OFAs), the transition to the updated QAR Fee Disclosure rules (effective 10 January 2025) requires careful handling. AdviserLogic’s tools are designed to help you manage, modify, and transition these agreements seamlessly while ensuring compliance with both current and new requirements.

Navigate to the Compliance Module from the module tabs at the top of the client record.

Once in the Compliance Module, review the critical dates associated with the agreement. Use the Pencil Icon to update the Application Date or Anniversary Date if necessary. All related dates will automatically adjust, based on the changes.

In AdviserLogic’s Compliance Module, the date fields operate as an automated sequence triggered by specific actions. This ensures that all key compliance dates are logically aligned and updated in accordance with legislative requirements. The system is designed to streamline the ongoing fee arrangement (OFA) process while maintaining compliance integrity.

Each step triggers the next in a logical progression. The Application Date sets the foundation by determining the Anniversary Date, which then informs the Earliest Notification Date, Latest Notification Date, and the Agreement Due Date.

Selecting Mark as Notified activates the Mark as Renewed Date and marking an agreement as renewed triggers the Consent Renewal Due Date. This action resets the sequence, initiating the timeline for the following year’s agreement period.

Selecting Mark as Terminated halts the sequence and sets a Termination Date, ensuring the agreement is recorded as ended. This action notifies the system to stop all future compliance processes for the terminated agreement.

If for any reason the wrong action is triggered, you will need to clear the dates and commence the Agreement from the beginning. To do this select the Clear Dates button from the top right of the screen.

A Confirmation dialogue will show stating:

The dates will be cleared, and you may commence a new agreement by selecting the Initiate Agreement button and following the new agreements instructions.

To return to previously archived agreements, select the requisite agreement from the dropdown at the top of the Compliance screen next to the Ongoing Fee Arrangement Key Dates and Status.

Below the date columns, you will find the Current and Next Year Services and Fees sections.

Record services delivered and actual fees paid in the current year. Due to QAR Legislation changes this step is now optional and no longer mandatory.

Select the Year Toggle to the Current Year. And ensure the correct Service Level has been entered. Mark the service level as Entitled and/or Received by checking the tickbox at the end of the line.

Scroll down to the fees section. Here you will see all the client's fees that fall into the Agreement date parameters.

The fees section has several filters that can be used to view fees outside of the agreement date range.

Include services planned and projected fees for the next year.

Select the Year Toggle to the Next Year. And ensure the correct Service Level has been entered. Mark the service level as Entitled and/or Received by checking the tickbox at the end of the line.

Scroll down to the Total Projected Fees section, you will see a list of projected Portfolio Based Fees directly beneath the Total projected Fees heading, Scrolling further down will show the Fixed Fees options. Scrolling to the bottom of the page will show the Total Projected Fees as a cumulative value of the Portfolio and Fixed Fees.

Toggle the Charge Portfolio Based Fees to the On position, to activate these. Once active they will change from grey to black and the available options will become available.

Each Portfolio can be toggled On or Off individually to include or exclude from FDS reporting.

The account column shows the account number associated with the portfolio. To add a projected addition or withdrawal to the portfolio select the arrow button at the top right of the field.

The Addition/Withdrawal window will open, where you can choose to add the addition or withdrawal as a percentage of the total amount or a dollar value, add the Reason for the withdrawal or addition and any comments and Save.

Select the arrow in front of the Platform row, or click on the row to view the additions and withdrawals.

The description column shows the name of the platform as entered in Fact Find.

The Entity that owns the platform is determined in the Fact Find and can not be changed in the compliance window.

The Type column indicates whether an amount is existing or has been added/withdrawn when the platform is in the Expanded state. In the Collapsed state, only a dash is visible.

Select Fee Structures applicable to the client from the dropdown. These can be applied to all the holdings or individually.

Use the master selection to apply the Fee Structure to all the client's portfolios.

Use the individual drop-down selections to apply individual Fee Structures to different portfolios.

Sum of Existing portfolio, additions, and withdrawals of an asset. This amount is editable by clicking on the row and typing in the new amount.

This column shows the last date the fee amount has been updated, selecting the button at the top of the column refreshes this date.

The Frequency column indicates how often the fees are paid. Changing the frequency does not affect the Annual Projected Fee amount; it simply adjusts how frequently the client pays the total amount.

This column shows the fees calculated for each portfolio based on the selected Fee Structure. This amount is not affected by changing the frequency field.

Select the +Add Portfolio Projection button from below the existing portfolios.

A window will open where you can assign the Account Number, Owner, and Description. Select Add to include it in the list of portfolios.

To add the balance, select the new Portfolio to expand the options, select the Pencil Edit icon next to the Existing heading, then enter the requisite value.

The Fixed Fees section is located below the Ongoing Fees section. For guidance on managing fixed-term agreements, please refer to the Fixed Term Agreement Instructions.

Once the Next Year fees have been established, navigate back to the top of the screen to generate the Fee Disclosure Statement (FDS).

Select the Next Year tickbox from the middle panel to include this in the Disclosure Statement, then select the ¯ Generate FDS button. You will be prompted to choose between PDF or Word Doc versions. Selecting either option will generate the document to the local download folder of your device.

The section now contains only three bullet points, as it no longer includes details about fees charged for the current year. This change reduces redundancy and keeps the form concise and focused.

The updated Fee Consent Form, compliant with the new QAR legislation, provides a clear and structured format for client communication. Here’s a breakdown of the form by page:

Purpose: Explains the reasons for the form and its importance.

Details Included:

Applicable for Agreements Pre-10 January 2025 or if the current year has been selected

Purpose: Details services provided, and fees charged for the previous year.

Key Information:

Purpose: Outlines the planned services and projected fees for the next year.

Key Information:

Purpose: Captures the client’s consent to renew the arrangement.

Key Information:

Fields align with new regulatory requirements while remaining adaptable for integration with platform-specific forms (e.g., Hub24, IOOF).

The QAR legislation makes fee consent forms integral to compliance.

This structured approach ensures clarity in fee consent documentation while adhering to compliance requirements under the new QAR legislation.

Once all the information has been entered in compliance, generate the Custom Enhanced FDS (Docx Format), by navigating to Reports, selecting Templates and selecting your existing custom FDS template.
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