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Overview
In AdviserLogic, datafeed-linked assets automatically receive transaction updates, ensuring seamless portfolio tracking. However, if you have manually added assets, transactions must be entered manually to maintain accurate records.
This guide provides step-by-step instructions for manually adding transactions for manually entered assets, ensuring your client's portfolio stays up to date.
Adding Transactions in Assets
From a client record, navigate to the Assets tab. Then, hover your mouse over the Three Dots Icon at the end of the asset row where you want to add the transaction.
Select Transaction List from the drop-down menu.
The Transactions window will open.
Select the required Transaction Type from the drop-down menu in the pop-up window. The available options include:
Once you have selected the appropriate transaction type, select Add to proceed.
📌 Note
If you need to modify an existing transaction, simply click on it in the list after transactions have been saved.
Add Investment Transaction
The Add Investment transaction type is used when additional units are added to an asset. This type of transaction is important for some reports to calculate the cost base of an asset accurately.
Enter Transaction Details
Fill in the required fields:
Deposit Date | The date the transaction occurred. |
Units Added | The total number of units added in this transaction. |
Gross Amount | The total value of the transaction (the amount paid to obtain the additional units). |
Optional Fields | 📌You can also enter additional details
Although these fields are not mandatory, adding relevant details can help with better record-keeping, enhanced reporting, and easier transaction tracking within AdviserLogic. |
Transaction Status | Choose from:
|
Notes | Allows you to enter custom notes or comments about the transaction for internal reference. Helpful for tracking changes or adding additional context. |
Description | Provides a brief summary of the transaction. Useful for differentiating similar transactions within the same asset. |
Total Tax | Records any tax amount associated with the transaction. Helps maintain accurate tax calculations for reporting purposes. |
Total Fees | Captures any fees deducted from the transaction, such as brokerage or management fees. This ensures a more precise net investment value. |
Once all required details are entered, select Save to confirm and record the transaction.
📌Note
The save and Delete buttons will show as grey until you hover over them with your mouse.
Transactions can also be locked from further editing by ticking the Lock transaction tickbox at the bottom of the transaction.
Redeem Investment Transaction
The Redeem Investment transaction type is used when units are withdrawn or sold from an asset. This transaction type is essential for accurate cost base calculations in reports.
Enter Transaction Details
Fill in the required fields:
Withdrawal Date | The date the transaction occurred. |
Units Withdrawn | The total number of units withdrawn in this transaction. |
Gross Amount | The total value of the transaction (the amount received from selling these units). |
Optional Fields | 📌You may also enter additional details for better record-keeping, though they are not required |
Transaction Status | Choose from:
|
Notes | Add any relevant comments about the transaction. |
Description
| Provide a summary for reference. |
Total Tax | Record any tax amount associated with the withdrawal. |
Total Fees | Enter any fees deducted from the transaction, such as brokerage or exit fees. |
Once all necessary details are entered, select Save to confirm and record the transaction.
📌Note
The Save and Delete buttons will show as grey until you hover over them with your mouse
Transactions can also be locked from further editing by ticking the Lock transaction tickbox at the bottom of the transaction.
Distribute Income Transaction
When recording a distribution transaction, you can select from three different Distribution Types under the Distribution Details section:
Interest Payment | Used for payments earned on interest-bearing investments. |
Dividend | Used for dividends received from shares or equity investments. |
Distribution | Used for distributions received from managed funds or other investment trusts. |
Enter Tax Details for Distributions
Any values entered in the Tax Details for Distributions section are recorded as percentages.
This allows for accurate tracking of taxable income related to distributions.
Allocate Franking Information
In the distribution entry window, you can allocate franking credits if applicable.
This ensures that dividend imputation details are accurately reflected for tax and reporting purposes.
Investment Information |
|
Description | The name of the investment asset (e.g., Monash Investors Small Companies Fund Class A). |
Owner | The entity or account that owns the investment (e.g., AMG Personal Super). |
Value | The unit price or value per unit at the specified date. |
Value Date | The date the investment value was recorded. |
Entered By | The user who entered or modified the investment record. |
Units | The total number of units held in the investment. |
Transaction Information |
|
Transaction Type | The type of transaction being recorded. This field is locked and defined by the transaction type that was selected. |
Transaction Status | The approval status of the transaction (e.g., Approved, Pending, or Rejected). |
Description | Additional details about the transaction (if applicable). |
Notes | Any relevant comments or remarks related to the transaction. |
Distribution Details |
|
Distribution Type | The type of income distribution (e.g., Interest Payment, Dividend, or Distribution). |
Gross Amount (*) | The total amount before any deductions, such as tax. |
TFN Withheld | The amount withheld due to tax file number (TFN) requirements. |
Distribution Date (*) | The date the distribution was paid or credited. |
Net Amount | The final amount received after tax and deductions. |
Tax Details for Distributions |
|
Franked Dividends | Portion of the distribution that has franking credits attached. |
Unfranked Dividends | Portion of the dividend that has no franking credits. |
Capital Gain Income | Income derived from capital gains in the investment. |
Tax Free | Portion of the income that is not subject to tax. |
Tax Deferred | Portion of the distribution where tax liability is deferred to a future date. |
Tax Exempted | Income that is fully exempt from taxation. |
Foreign Income | Income received from international investments. |
Capital Return | Portion of the distribution classified as a return of capital rather than income. |
Other Income | Any additional income not covered by the categories above. |
Reinvestment Details |
|
Unit Price | The price per unit at which reinvestment occurs. |
Transaction Fee | Any fees applied to the reinvestment transaction. |
Amount Reinvested | The total amount reinvested back into the asset. |
(*) Required fields for distribution transactions.
Once all details are entered, select Save to confirm the distribution payment.
📌Note
The Save and Delete buttons will show as grey until you hover over them with your mouse
Transactions can also be locked from further editing by ticking the Lock transaction tickbox at the bottom of the transaction.
To review recorded transactions, navigate to the Transaction List section, where you can view and manage all payment records.
